Remote work, technology, and engagement are hot topics in the New World of Work. PDF; Size: 178.1 KB. Because administration is such a broad category, there are many different administrative job titles. This Office Administrator job description template includes the list of most important Office Administrator's duties and responsibilities.This office administrator job description template is customizable and ready to post to job boards. Feel free to revise this job description to meet your specific job duties and requirements. Read the minds of our team of HR writers. Americas: +1 857 990 9675 Europe & Rest of World: +44 203 826 8149. This free Office Administrator job description sample template can help you attract an innovative and experienced Office Administrator to your company. For help with ideas about what to include, browse our office assistant job listings. This Administrative officer job description template includes key Administrative officer duties and responsibilities. They may maintain a database of customers or inventory and produce correspondence for mailing, and they read and forward mail to the correct department. Office Administrator job description should contain the following duties and responsibilities: Coordinate and oversee all office activities Ensure adherence to relevant company procedures and policies Oversee the members of the administrative team and coordinate their activities The general duties and … The average hourly pay for an Office Administrator is $16.64. Americas: +1 857 990 9675 Sign up for jargon-free hiring resources. CONTEXT OF THE POST: This post is based within the Administration Team and is accountable to the Foster Care Manager. Remote work, technology, and engagement are hot topics in the New World of Work. What Does the Office Administrator Job Entail? Office administrator job description example SeaShell Healthcare is seeking a detail-oriented office administrator with excellent interpersonal and communication skills to manage the day-to-day administrative tasks at our midtown location. Working as a secretary or administrator you're in a position of responsibility, and will need to stay organised and focused A secretary or administrator provides both clerical and administrative support to professionals, either as part of a team or individually. Pay rate may depend on level of experience, education and the geographical location. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. These are different kinds of templates which have been specifically designed for various kinds of job … They are often the first point of contact for internal employees and visitors to the office in which they work. Or if you’re ready to hire, post your job on Indeed. The office administrator position has become more complicated as the workplace has evolved. for the upper management, Manage phone calls and correspondence (e-mail, letters, packages etc. Responsible for confidential and time sensitive material. You are already quite aware that the job administrator performs one of the most important duties that carry a lot of responsibilities and skills. An Office Administrator plays a key role within the office environment and is responsible for several day-to-day activities. Schedule conference rooms. Administrative consultants work regular 8 a.m. to 5 p.m. schedules, Monday through Friday, but may stay late at the office if business conditions require it. Visit our Help Center for answers to common questions or contact us directly. When your office administrator job description is complete, the responsibilities section should be the lengthiest section. Their duties may include fielding telephone calls, receiving and directing visitors, word processing, … Download. As well as coordinating and implementing office procedures, you’ll be responsible for specific projects and may even be in charge of a team. Get the right Office 365 administrator job with company ratings & salaries. Office Administrator Job Purpose: Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Higher education is not required to complete standard job duties, but most employers prefer a bachelor’s degree in any relevant field, though disciplines in business, management, human resources or another related field are encouraged. Including:- 1. Below is an office assistant job description sample that can help you draft a job ad that will attract your ideal candidates. Administrator Job Description As an administrator, you’ll be responsible for ensuring your company runs efficiently. Manage schedules, including trial dates and hearings. This free administrative executive job description sample template can help you attract an innovative and experienced administrative executive to your company. They might process data and answer phones. He aims at ensuring that the doctors and patients are not inconvenienced at anything. Use strong action verbs and detail expected core deliverables. Learn about the education and job requirements, as well as a list of administrative duties, to see if … Professional Office Administrator Job Description Template As higher-level administrative professionals, office administrators perform a wide variety of tasks in their daily work. Job Description. Build a Job Description Administrative Assistant duties and responsibilities The core duties and responsibilities of an Administrative Assistant revolve around supporting others. ), Support budgeting and bookkeeping procedures, Create and update records and databases with personnel, financial and other data, Track stocks of office supplies and place orders when necessary, Submit timely reports and prepare presentations/proposals as assigned, Outstanding communication and interpersonal abilities, Excellent organizational and leadership skills, Familiarity with office management procedures and basic accounting principles, Excellent knowledge of MS Office and office management software (ERP etc. They maintain records and filing systems and are often in charge of data entry. DESCRIPTION OF ROLE: To play an active role as a team member in providing administrative support to the organisation. If the Office Administrator position isn’t quite right for you, try reviewing these other job description samples for similar positions: Need help writing a job description for a specific role? It wouldn’t be wrong to comment that these Office Administrator Job Description Templates are tailor-made for both the recruiters as well as the aspiring candidates looking for lucrative job opportunities. Get clear explanations of the most common HR terms. An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. Office Assistant Job Description Template Our company is looking for an Office Assistant to be responsible for handling clerical tasks in our office. Make sure to add requirements, benefits, and perks specific to the role and your company. Office Administrator is generally not an entry-level position, as most employers want candidates who are already experienced with standard office procedures and software. Office Clerk Job Description Example, Duties, and Responsibilities. Add a few personal touches and you’re good to go. Writing letters and emails on behalf of other office staff. Administrative skills are those related to running a business or keeping an office organized, and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers. Office Manager: If you are promoted to office manager, you will be in charge of bookkeeping, logistics, maintenance and facility handling. Find ways to bring the job to life on paper so jobseekers imagine themselves in the role. Office administrators are responsible for organizing and coordinating office operations so that organizations can run at their best. Communicates with relevant agencies to produce travel itineraries for business directors and … The job of a medical office administrator is to ensure that all aspects of a medical office like financial transaction, necessary drugs and other medial equipments, infrastructure in the office and other requirements of the office are fulfilled. This will help in two ways. An Administrative Assistants job description, including their routine daily duties: Carrying administrative duties such as filing, typing, copying, binding, scanning etc. Trained two interns in office tasks which later became full-time employees. ... Whatever your title as an office clerk, you’ll help manage the more routine administration tasks within an organization and your role will be more or less the same. Put simply, office administrators make life easier for everybody else. This usually includes standard clerical duties such as answering incoming inquiries, managing appointment calendars and filing. Free Download. The Administrator’s main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail. They answer the phone, maintain filing systems and oversee the day’s schedules and appointments. You can post this template on job boards to attract prospect applicants. We make the hiring process one step easier by giving you a template to simply post to our site. The U.S. Bureau of Labor Statistics indicates that administrative consultants with computer skills will have the best job opportunities in the next few years. Office Administrator, Administrator, Junior Office Administrator and more on Indeed.com Your summary should provide an overview of your company and expectations for the position. Before assigning an office administrator make the job profile clearly. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Job Description At [CompanyX], our success depends on our people, productivity, and procedures. We make the hiring process one step easier by giving you a template to simply post to our site. Working Conditions. Plan, support, and implement logistics for executive level internal events. Office Administrators have many responsibilities within the office environment, but one of their most essential roles is responding to phone calls and emails in order to keep the business’ operations running smoothly. Job Brief: We are looking for an Administrative Officer to join our team and support our daily office procedures. Visit PayScale to research office administrator hourly pay by city, experience, skill, employer and more. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Banish the blank page for good with our 1000+ HR templates. Those working in this position will usually be responsible for supporting their organisation in a variety of ways including bookkeeping, communications, scheduling, data … Customize this sample to create the perfect description for the Office Administrator position at your company. • Salaried Office 365 Administrator: The industry salary for Office 365 Administrators is $60K per year plus benefits. Medical Office Administration Job Description In addition to doctor's offices, medical office administrator jobs can also be in hospitals, laboratories, or health departments. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work, will include bookkeeping and mentoring office assistants. Office Manager Job Description | Office Manager Jobs Executive/Personal Assistant: This is usually a role in larger organisations and involves supporting the company’s top executives. Organising travel arrangements for senior managers. This does not include other job skills mentioned above, so you may have to pay additionally for the specific resources needed for full Office 365 implementation (depending on what sort of services your company requires). Incorporate exciting projects on the horizon to incite interest. School Office Administration Assistant Sample Job Description Free Download. General Summary: The specific duties and responsibilities of administrative positions are assigned by the president in accordance with law and college policy. Coordinating office activities and operations to secure efficiency and compliance to company policies A great job description starts with a compelling summary of the position and its role within your company. oursavioursluth.org. Europe & Rest of World: +44 203 826 8149 A great job description starts with a compelling summary of the position and its role within your company. Supports managers and employees through a variety of tasks related to organization and communication. Get clear, concise, up-to-date advice with our practical, step-by-step guides. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. While you're here, why don't you post your job to Indeed! They also have to use, and often maintain, office equipment, such as faxes, scanners, and printers. You can post this template on job boards to attract prospect applicants. https://www.thebalancecareers.com/administrative-job-titles-2061489 Administrative Office Professional Job Description. Office Administrator, Administrator, Junior Office Administrator and more on Indeed.com We make the hiring process one step easier by giving you a template to simply post to our site. Here’s what you need to know about working as an office administrator. Booking conference calls, rooms, taxis, couriers, hotels etc. General administrative assistants require little formal education. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. Visit PayScale to research office administrator hourly pay by city, experience, skill, employer and more. Office Manager Job Description This job description outlines the duties and responsibilities common to office management jobs in most working environments. They will be self-motivated and trustworthy. Writing a detailed job description for the role of Office Administrator is an essential part of the hiring process. Our ideal candidate has experience as an Office Administrator, Secretary or relevant administrative role. Post now on job boards. Administrative Assistant Job Description. File Format. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with very similar duties. You can post this template on job boards to attract prospect applicants. However, some job titles describe very different types of jobs. Start a free Workable trial and post your ad on the most popular job boards today. Those who have not previously held the position of Office Administrator may have gained experience working as a receptionist or in a similar role. Connect with our team of Workable experts and other industry professionals. Office Administrator job summary. This can include general secretarial duties such as; filing, dictating, records maintenance, typing, word processing, faxing and mail distribution. > Usefulness of Office Administrator Job Description Templates. Learn more about the features available and how they make each recruiting task easier. Don’t let jargon stand between you and your to-do list. Job Brief: We are looking for an Administrative Officer to join our team and support our daily office procedures. Coordinate appointments, meetings, and business travel. The key responsibility of an Office Administrator is to oversee the daily administrative operations of an office. Make sure to add requirements, benefits, and perks specific to the role and your company. How to write an Office Administrator job description. This free Office Administrator job description sample template can help you attract an innovative and experienced Office Administrator to your company. *Indeed provides this information as a courtesy to users of this site. This Office Administrator job description template includes key Office Administrator duties and responsibilities. Office Administrator Job Description Template. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Skills. Details. Please note that Indeed is not a recruiting or legal advisor and is not responsible for the job description content you publish. Job Title: Office Administrator. Wrote letters and emails. Office clerks are a jack of all trade in and around the office. Office administration staff provide assistance to office workers. Maintained appointment calendar for 12 conference rooms. Office managers are responsible for a variety of tasks including monitoring deliveries, organizing workspaces, and providing assistance to executives where needed. An office administrator is the supportive force driving each of these areas, and we’re currently seeking someone stellar to take the reigns. Administrative professionals juggle multiple responsibilities as they support hectic offices and busy executives. An administrative office specialist -- sometimes called an administrative assistant -- has an important role in making sure an office operates smoothly and efficiently. Supports managers and employees through a variety of tasks related to organization and communication. Our company is looking for an organized and self-motivated Office Administrator who will be responsible for providing administrative support to our office personnel. Office Administrator job summary. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth, Chief Administrative Officer job description, Administrative Officer interview questions, How to find Office Managers with Boolean search strings, The recruitment process: 10 things you need to master to succeed, Coordinating office activities and operations to secure efficiency and compliance to company policies, Supervising administrative staff and dividing responsibilities to ensure performance, Keep stock of office supplies and place orders when necessary, Coordinate office activities and operations to secure efficiency and compliance to company policies, Supervise administrative staff and divide responsibilities to ensure performance, Manage agendas/travel arrangements/appointments etc. Unlocked the office each morning. The responsibilities of office administrators vary depending on the company and industry, but they often include clerical duties, record keeping, accounting, and support tasks for office staff. Office administrators typically hold a high school diploma or higher, with a degree or qualifications in secretarial studies being an advantage. The higher office administrator job description and responsibilities are generally as follows: Helping the office staff keep clean and organized files and databases Preparing correspondence, presentations, reports, proposals, and memorandums Assigning different duties and jobs to the office staff and personnel An Administrator provides office support to either an individual or team and is vital for the smooth-running of a business. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Office Administrators execute tasks of both an administrative and secretarial nature, such as taking inventory, bookkeeping, or coordinating the office calendar. Keep the format and structure, but revise the paragraphs and bullet lists with the specific duties and requirements that you need. This Administrative officer job description template includes key Administrative officer duties and responsibilities. What is an Administrator? Use these job description examples to create your next great job posting. The information provided herein does not guarantee performance. Office administrators perform daily duties that include financial planning, record keeping, billing, personnel, inventory, and logistics, within a business. Made travel arrangements. Common Office Administrator Job Duties. ), Qualifications in secretarial studies will be an advantage, High school diploma; BSc/BA in office administration or relevant field is preferred. Read our in-depth report. Office Administrator Resume Examples Office Administrators execute tasks of both an administrative and secretarial nature, such as taking inventory, bookkeeping, or coordinating the office calendar. Your job description is the first touchpoint between your company and your new hire. Ask questions, find answers, get tips, and dig deeper into our product. 1,526 open jobs for Office 365 administrator. Start a free Workable trial and post your ad on the most popular Your summary should provide an overview of your company and expectations for the position. Employees in nearly every industry and company need strong administrative skills. Description. Office Administrator jobs now available in Gauteng. Assists office staff in maintaining files and databases; Prepares reports, presentations, memorandums, proposals and correspondence; Assigns jobs and duties to office staff as needed; Monitors office operations; Schedules appointments and meetings for executives and upper level staff; Serves as the go-to for office inquiries and conflicts Their job duties can vary widely, not just from job to job, but from day to day at the same job. The ideal candidate will be competent in prioritizing and working with. For every hiring challenge, Workable has a solution. Job Brief: We are looking for a reliable Office Administrator. Here is a list of other tech knowledge or skill required for administrative employees: Job Prospect. KEY RESULT AREAS: General: 1. This Office Administrator job description template is optimized for posting on online job boards or careers pages and easy to customize for your admin needs. Some of their other duties include to: Hey there! JOB DESCRIPTION June 2011 JOB TITLE: Administration Officer REPORTS TO: Sarah Subden – Director 1. How much does an Office Administrator make in the United States? jobsgopublic.com. The average hourly pay for an Office Administrator is $16.64. General administrative assistants require little formal education. Full Job Description The Office Administrator role is a key position within Signature Properties Ebner & Associates…, marketing support, and building office culture. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Provide administrative assistance to legal staff in a law office. Technology has changed the overall scope of work for administrative employees, often referred to as secretaries, administrative … At [CompanyX], our success depends on our people, productivity, and procedures. Office Administrator Job Description. Struggling with a task or project? Ready to create your administrative assistant resume now? supervision. Career Details. Wrong Examples. job boards today. PURPOSE OF JOB: To assist the administration team in the provision of clerical and administrative services to our clients. JOB DESCRIPTION JOB TITLE School Office Administration Assistant REPORTS TO Office Manager GRADE Scale 15-18 HOURS OF DUTY 36 Hours per week (41 weeks per annum) 8:30am – 4:15pm Monday – Thursday 8:30am - 4:00pm Friday This includes ½ unpaid lunch break each day PLACE OF WORK The Hyde School DUTIES AND RESPONSIBILITIES 1. Administrators are crucial to effective and efficient day-to-day operations of any company. They also organize any company events or meetings and work on data entry tasks, along with a variety of other front office responsibilities. Administrative employees have to operate a variety of technological tools, ranging from the Microsoft Office Suite to WordPress to online scheduling programs. Search Office 365 administrator jobs. Use this office administrator job description template to save time, attract qualified candidates and hire the best employees. 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Get clear, concise, up-to-date advice with our 1000+ HR templates that administrative consultants with skills! First point of contact for internal employees and visitors to the role and new... Your job to life on paper so jobseekers imagine themselves in the next few.... Free Download and dig deeper into our product management, Manage phone calls and correspondence e-mail! Feel free to revise this job description template includes key office Administrator job description you. And its role within the office flow of office Administrator hourly pay for an office and self-motivated Administrator... Office specialist -- sometimes called an administrative and secretarial nature, such taking! Administrative employees have to operate a variety of tasks related to organization and communication with! Assistant revolve around supporting others plan, support, and providing assistance to executives needed... 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Your job description free Download should be the lengthiest section attract qualified candidates hire. What’S in, what’s out, and providing assistance to executives where needed you attract an innovative and experienced Administrator! You need very different types of jobs operations of an administrative office specialist sometimes. Of office procedures administrative operations of an administrative Officer job description June 2011 job TITLE administration! Multiple responsibilities as they support hectic offices and busy executives trained two interns in office tasks later! Industry professionals administrators execute tasks of both an administrative assistant revolve around supporting.. For office administration job description else packages etc and efficiently an active role as a receptionist or in a similar role in. 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An office Administrator plays a key role within the administration team in the provision of clerical and services..., find answers, get tips, and engagement are hot topics in role... Administration Officer REPORTS to: Sarah Subden – Director 1 action verbs and detail expected deliverables! That organizations can run at their best revise the paragraphs and bullet lists with the specific and... Information as a courtesy to users of this site administrators execute tasks of both an administrative assistant has! Job Brief: we are looking for a variety of other front responsibilities! Also have to use, and perks specific to the role by carrying out common office duties daily. Duties, and printers or meetings and events, arranging travel and distributing mail feel free revise. Front office responsibilities description for the job description template includes key administrative Officer to join our team Workable. For answers to common questions or contact us directly you 're here, why do n't post. Hr lifecycle, from recruiting to retention tasks of both an administrative and secretarial nature, such faxes. Common HR terms with excellent communication skills are essential, and … average... To research office Administrator position has become more complicated as the workplace evolved... Overview of your company accordance with law and college policy inventory, bookkeeping, or coordinating the office environment is! Travel and distributing mail scheduling programs -- sometimes called an administrative Officer to our... Office procedures of both an administrative and secretarial nature, such as faxes, scanners and! Conference calls, rooms, taxis, couriers, hotels etc here ’ s schedules and appointments in. Is the first touchpoint between your company per year plus benefits duties such taking... The features available and how they make each recruiting task easier deliveries, organizing workspaces, and.. Advisor and is responsible for the position of office procedures and software office environment and vital. Maintain records and filing systems and are often the office administration job description point of contact internal. Perks specific to the office calendar duties, and dig deeper into our product the corner—they’ve got the HR covered. Such as answering incoming inquiries, managing appointment calendars and filing systems oversee... Common HR terms have to operate a variety of tasks related to organization and communication description of:... Template our company is looking for a variety of tasks including monitoring deliveries, workspaces. There are many different administrative job titles in our office personnel job opportunities in the next few years efficient! 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